About IMS

IMS Fab Track provides an integrated material and management solution for fabrication/modularization and site warehouse activities. The systems will store data provided by EP management systems and supplier and shop fabrication systems via automated upload into IMS Fabtrack to allow users to view data and compile reports down to the spool, mark piece level or at the top end project level. IMS is capable of tracking large projects with multiple Engineering inputs or being used for tracking workload in a Fabrication Facility.

MTO Requirements “Demand Module”:

  • System stores requirements defined by engineering with a cross link to the shop spool detailing to allow for full material tracking and to identify any spool detailing errors.
  • Capable of downloading drawing/isometric requirements from external systems, 3dmodel/cad systems, and material management systems.
  • Consolidation of demands from various engineering external systems.
  • Cross reference tables for link of client material item codes in comparison with the shop and supplier item codes.
  • Quick comparison of materials required against current material purchase orders and material on hand availability.

Warehousing Module:

  • Warehousing of materials
  • Receipt of materials for client or shop purchase orders/releases
  • Allocation and issue of materials
  • Tracking of MTRs (Material Heat Numbers)
  • Material returns and transfers

Work packages, module and platform assembly and the planning application, allowing for viewing or running of look ahead reports and status details. Critical details are known ahead of the shipment of tagged items, avoiding cost overruns in transportation and offloading at end destinations. With remote access capabilities for users, reports can be viewed or run to identify current status, as well as estimated and actual delivery details.

Spool Tracking System:

  • Scheduling for setting of shop priorities and reporting
  • Material and shop back log availabilities (Match of shop back log with shop allocated capacities and current material availability.)
  • Download of shop scope of work by input of isometric and spool requirements, including revisions
    • Material allocation is run nightly to show what is constructible following the construction schedule
  • Update of shop progress at multiple milestones
    • Reports can be run in Factored and Unfactored inches
  • Advance notification of engineering changes by placing hold on spools to reduce physical rework.
  • Engineering Holds and Request for Information (RFIs) with direct link to each applicable spool can be created and resolved within the system: All holds are reflected in status reports and spool status. As Holds are issued and spools are assigned, the spools are placed on hold and resolved within IMS
  • Shipment documents and bar coding of packing slips and spools.
  • Cost forecasting is based on current shop scope of work (weld inch requirements) and the current cost per weld inch by associated WBS.
  • Change Management application allows for tracking of revision changes made by the client or for extra work orders. Spool fabrication can be automatically priced, including costs for material, welding and NDE requirements performed on each spool.

Tracking of Module Spool and Steel Fabrication Requirements:

  • With the high cost of transporting and crane charges it is critical to ensure that materials are tracked for completeness by module to meet RAS dates. The system can calculated estimated ship weights automatically and packing slips can be created for modules and shipped loose pieces.
  • The system is designed to allow users to view online or to produce reports by module with status and forecast completion or material eta dates.
  • System has capability of producing consolidated material and equipment reports for modules based on electronic inputs from other systems.
  • The overall goal is to produce single reports from one data base to allow construction and/or fabricators to produce “What If” documents.
  • i.e.: Can I work on this module or CWP and if not, why?

Cable Reel Management:

  • Provides an application to order cable in bulk from a supplier and allows site construction to pull materials for specific pulls with assignment to individual reels
  • Provides tracking of reels for return/deposit
  • Download of engineering cable line list with schedule requirements

Site Trailer Tracking:

  • To provide a system to monitor and reduce site demurrage charges for trailers
  • Verification of trailer demurrage charges
  • Email of trailer release for pick up to the trucking companies

Material Control:

  • Download of material requirements from takeoff system or external material management systems to allow for tracking of material requirements and availability.
  • System function allows for preparation of material requisitions by supplier of commodity code to enable shops to request order releases from project suppliers.
  • Requisition quantities can be provided with automatic pad quantities for current IFC drawings and/or total estimated project requirements by shop location.
  • Order release function to allow shops or site to pull materials as needed for IFC drawings. Pulling only by IFC drawings to eliminate surplus materials at shops and site will reduce material handling.
  • Immediate comparison between actual shop cut sheet detailing and IFC engineering demands and original project engineering MTO requirements to flag additional requirements.
  • MTR/Heat Number traceability to specific components with link to individual spools.
  • Bulk supplier ETA commitments reflected at the spool level.
  • Allocation of materials are based on project fabrication priorities at the spool level.
  • Validate shop claims for shortage of materials.
  • Download of supplier shipments with link to material receiving for issued engineering requisitions.


With a high percentage of overall project cost related to materials, it is important to have an effective system to get your materials to the right place, at the right time, at the right cost and in the right quantities. This will avoid the high cost of surplus materials and construction labour delays.
The IMS Purchasing Management system simplifies supply chain operations and construction/engineering project environments by providing reliable, end-to-end visibility for single-site and multi-site operational facilities. Customization requirements can be completed within a very short period of time at a minimal cost. IMS Fabtrack can identify any material requirements that are available in surplus at the time of requisition creation to help use up excess materials.

Document Control:

The IMS Document Control application makes available PDF versions of the current revision and revision history of each isometric and spool drawing, as well as engineered tagged item data sheets, materials test reports, LDT tables, weld procedures and pipe support data sheets. Remote access capability allows users to view and print the documents from any location.
The application also helps manage engineering holds, as drawings placed on hold display the hold or RFI notice with related dates of hold notification.
The spool fabrication application provides listing and reporting to identify spools for which drawing revisions were issued after shipments or fabrication completion.

Transportation & Logistics:

The IMS Transportation and Logistics application allows users to track shipments through all stages, whether by rail, truck or ocean. With remote access, clients can allow shipping firms and suppliers/vendors to download up-to-date data directly. With this type of data capability, the need for costly onsite travel can be eliminated. Shipment documents complete with all aspects of weights and shipment dimensions, as well as PDF photographs, can be linked to the shipment items for online viewing.

Module Planning:

Effective planning for the completion of pipe rack or equipment modules and off-shore platforms depends on full, end-to-end visibility of each item required, whether it is a small bore valve, a piece of structural steel, a spool fabricated piece or an engineered tagged item. With IMS Fabtrack, a module yard can determine the status of each and every piece on the module from requisition and purchase to fabrication status and delivery. Module coordinators can post status pictures of the modules, allowing remote access users to view current photographs of the units as well as their fabrication status.

Planned Maintenance/Shut-Downs:

IMS have grouped several of the IMS system applications to be used when a plant enter into shutdown work environment. Other options such as purchasing and the full warehouse applications will also be available. This menu option will provide details for status of materials and fabrication plus installation for looking at specific shutdown work packages. Materials can be reviewed for entire packages with updated details for purchasing, receiving, fabricated items, bagging of items ready for issue and installation details. The material requirements can be validated against current inventory of materials on hand or currently on outstanding purchase orders.

Tagged Equipment:

The IMS Tagged Equipment application tracks all aspects of engineered tagged items, from placement of the purchase order to fabrication and shipment to receipt, installation and preservation during storage and prior to start-up. Tagged equipment items are linked to construction work packages, module and platform assembly and the planning application, allowing for viewing or running of look ahead reports and status details. Critical details are known ahead of the shipment of tagged items, avoiding cost overruns in transportation and offloading at end destinations. With remote access capabilities for users, reports can be viewed or run to identify current status, as well as estimated and actual delivery details. Component parts and spare parts can be linked to parent tags and tracked separately and assigned care and preservation activities separate from the parent tag.